Project setup

✓Project Details

✓Scope of Work

✓Budget

✓Timeline

✓Team

6Suppliers briefed

7Client sign-off

5 / 7 steps

Spring Launch

Client: Watermelon Retail· Owner: AR Alex Rivera· Retail launch· WMEV-260424-00007

Confirmed Invite Edit Client portal

£64,085

client total · incl. VAT

Dashboard Project Details Scopes of Work Timeline Tasks3 Budget 3D Models Sustainability Team Activity Media Project Settings

Project dashboard

Once setup is complete, this becomes the project's command centre: budget health, the next milestone, open tasks and supplier status. Complete the remaining steps to open it.

Enquiry

2 Mar 2026

Deadline

22 Apr 2026

Project start

29 Mar 2026

Project end

27 Apr 2026

Live start

24 Apr 2026

Live end

24 Apr 2026

Overview

OwnerAlex Rivera

ClientWatermelon Retail · Mara Quinn

LocationRegent Street flagship

TypeRetail launch

StatusConfirmed

PipelineConfirmed

RefWMEV-260424-00007

Tagsretail · flagship · LED

LanguagesEnglish

Commercial

Target budget£46,000

Budget range£42,000 – £50,000

Quotation currencyGBP (£)

Invoice currencyGBP (£)

Rate-card currencyGBP (£)

Payment terms30 days

First payment50%

BookingConfirmed

Client POWR-PO-4471

Description

Flagship in-store retail launch for Watermelon Retail's Spring collection at the Regent Street store. Centred on a custom stage with LED content wall, immersive AV and full print/signage dressing for a single live day with press and VIP guests.

Notes

Client confirmed deposit on 8 Mar. LED content wall added after the first walkthrough, reflected in the budget and scope. Strike must clear by 27 Apr for the store reset.

Scope of Work v3 · signed offlocked

Deliverables

Assigned

4 / 4

Priced

100%

Sign-off

Spring Launch · scope£41,080 cost

Main stage & rigging

Owner · BrightStage

Priced£18,400

AV & lighting package

Owner · Lumen AV

Priced£9,000

LED & content + added

Owner · Lumen AV

Priced£9,500

Print, signage & crew

Owner · Inkwell Print

Priced£4,180

Coverage

Every deliverable assigned & priced, no gaps

Deliverables nest into sections; sign-off locks the scope and later changes need a fresh sign-off. Every budget line and supplier brief hangs off this tree.

Production timeline · Mar – Apr 2026

Design & approvals

18 days

Build & fabrication

23 days

Strike & reconcile

Milestones

10 Mar24 Mar7 Apr21 Apr27 Apr

Phase Design & approvals10 – 28 Mar

Phase Build & fabrication29 Mar – 20 Apr

Milestone Get-in22 Apr

Milestone Live24 Apr

Phase Strike & reconcile25 – 27 Apr

Confirm rail-freight slot for stage buildDue 18 Mar · Rachel Carter

Chase Lumen AV LED content renderDue 30 Mar · Alex Rivera

Issue deposit invoice to Watermelon RetailDue 12 Mar · Femi Bello

✓Lock Regent Street venue access windowDone

Tasks roll up across the project: assign owners, set due dates, and they surface on the dashboard and in each person's queue.

InternalClientSupplierP&LCommissionsHistory

Cost

£41,080

Margin · 30%

£12,324

Client (ex VAT)

£53,404

Total incl. VAT

£64,085

Master budget GBPVAT 20%Markup 30%

Line	Cost	Markup	Client
Main stage & rigging	£18,400	30%	£23,920
AV & lighting	£9,000	30%	£11,700
LED & content + added	£9,500	30%	£12,350
Print, signage & crew	£4,180	30%	£5,434
Subtotal	£41,080		£53,404
VAT (20%)			£10,681
Master total			£64,085

How the client total breaks down

Cost £41,080Margin £12,324VAT £10,681

Applied automatically

Markup30%

VAT20%

Contingencybuilt into lines

CurrencyGBP · single

Cost flows in from the SketchUp model and the libraries; rate card, markup, VAT and commissions are applied automatically: cost, margin and the client-facing total side by side, never re-keyed.

No 3D models linked yet

Push a SketchUp model from the Cascora extension and its bill of materials becomes costed budget lines automatically. Prices flow straight in, and each viewer sees only the prices their role allows. Link a model to see it here.

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Impact forecast Forecast23% below benchmark

Total CO₂e

21.5 t

range 18–25 t

Diverted from landfill

72%

re-use + recycle + compost

Materials re-used

41%

£3.5k stock donated

Water

48k L

catering + welfare

Residual landfill

6.0 t

28% of waste stream

Stock donated

£3.5k

re-used from inventory

CO₂e by source

Freight & logistics34%

Power & energy26%

Materials22%

Catering10%

Waste5%

Crew travel3%

Waste outcomes

Re-used 41%Recycled 23%Composted 8%Landfill 28%

vs typical retail launch

This event21.5 t

Benchmark28 t

Footprint by budget line

Line	CO₂e	Basis · DEFRA 2025 factor	Confidence
Freight & logistics	7.3 t	HGV · 0.107 kg/km	High
AV, LED & power	5.1 t	Grid electricity · 0.207 kg/kWh	High
Main stage & rigging	6.8 t	Aluminium/steel · embodied, amortised	Medium
Print & signage	1.4 t	Paper & PVC-free vinyl	Medium
Crew travel	0.9 t	Car/rail · per km	Low · range
Total forecast	21.5 t

Reduction levers (modelled)

Generator on HVO fuel−2.1 t

Rail freight for the stage build−1.6 t

Re-hire LED vs new-build panels−1.4 t

Projected with all levers16.4 t

Forecast · DEFRA 2025 factors · every figure cites its factor; thin data shows as a range, never false precision. Reconciled against actuals after the event.

Your team

Alex Rivera

Producer

Owner

Rachel Carter

Senior Producer

Manager

Femi Bello

Accounts

Finance

Supplier chain

BrightStage

Staging · £18,400

Awarded

Lumen AV

AV & LED · £18,500

Submitted

Inkwell Print

Print · £4,180

Bidding

Client

Watermelon Retail

Mara Quinn · client portal

Client

Each party sees only their own view: your team sees cost & margin; suppliers see only their own brief; the client sees the redacted portal.

Budget LED & content line added (+£9,500)Alex Rivera · 2d ago

Scope Scope signed off, locked at v3Mara Quinn · 3d ago

Supplier Brief issued to Lumen AVRachel Carter · 4d ago

Finance Deposit invoice paid (50%)Femi Bello · 6d ago

Project Booking confirmedAlex Rivera · 8d ago

Every cost change, brief, sign-off and payment is logged, a full audit trail across the cascade.

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Renders, photos, reference boards and on-the-day captures live here. Drop files in or pull them from the 3D model to build a visual record the client can browse in the portal.

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Visibility & sharing

Client portalEnabled

Supplier briefsPer-line scoped

Price visibilityTier-clamped

Default landingDashboard

Danger zone

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Shared projects can only be deleted with unanimous agreement across the cascade; the whole project tree is archived first.