Cascora is the brain, spine and heart of any project. Change anything, from the schedule to the styling of the core set: neurons are fired and everyone who needs to know, knows. Instantly. Any company can be the client, the agency or a supplier, and each sees only what's theirs.
A master sheet, supplier quotes, the client deck, a WhatsApp thread per crisis. Designers ask what the budget is. Producers re-key the same change five times. The account director reconciles margin at midnight, because the version that bills the client is rarely the one that pays the supplier.
Millions of budgets are built and managed in Excel and Google Sheets around the world, where one failed formula can crash the whole sheet. Cascora was designed by a producer who fixed leaking budget templates for agencies for 25 years, to solve precisely that problem.
A decision is made; now every document needs updating and every stakeholder needs telling. In Cascora you make the change once, and it is keyed into the master sheet, the client deck, the supplier email, the schedule and the invoice, at every access level on the project. Instantly.
Once the concept deck, the 3D model and the budgeted figure at every tier of the project all work from the same source of truth, the billed number and the paid number no longer part company quietly, and the margin that used to go with them is retained by all parties.
Cascora holds a single master budget and one record of the companies, contacts, services and documents around it. The agency works in cost and margin. Each supplier sees its own scope and price, nothing above it. The client sees a clean branded total. Permission is enforced in the database, not hidden on screen.
The same rules clamp every export and every sheet published to Drive: a leaked client PDF cannot contain a margin, because the margin never left the server.
Full cost, markup and margin, side by side.
Its own scope and price, nothing else.
One clean branded total.
| Line | Cost | Client |
|---|---|---|
| Main stage & rigging | £18,400 | £23,920 |
| AV & sound | £9,000 | £11,700 |
| Recessed LED screen | £9,500 | £12,350 |
| Print & signage | £4,180 | £5,434 |
| Master total | £41,080 | £53,404 |
These four lines are the source of truth for the quote, the POs and both invoices.
Down to the affected supplier, up to the client's total, across to your margin, with each party notified in the view they already use. Watch it run on Spring Launch, just below.
Changes are proposed, then published. Each party reviews what changed before it lands.
A supplier can't see above its line, and a client can't see behind the total.
Branded in-app and email alerts, so nobody quotes, briefs or invoices off a stale number.
One fictional project, real screens. Follow it from the client's first brief to the final payment, and watch one cost change reach everyone it affects. The same five stages a live project derives from its own data:
Watermelon Retail commissions the launch. The brief lands in Cascora as a live record (scope, target budget, dates and the people attached), ready to flow downstream, not a PDF that goes stale the moment it's sent.
See Briefs / RFPs live →The team builds a structured Scope of Work, deliverables nested into sections. Sign it off and it locks; later changes need a fresh sign-off. Every budget line and supplier brief will hang off this tree.
See it in a live project →The production designer builds the set in SketchUp, and Cascora links the model to the budget so every object is a costed line. Move something or add something and the budget updates with it.
See the asset library →Lines flow in from the model and the libraries. Cascora applies the rate card, markup, VAT and any commissions automatically, and shows you cost, margin and the client-facing total side by side. Multi-currency is built in.
See Finance live →| Line | Cost | Markup | Client |
|---|---|---|---|
| Main stage & rigging | £18,400 | 30% | £23,920 |
| AV & sound | £9,000 | 30% | £11,700 |
| Print & signage | £4,180 | 30% | £5,434 |
| Master total | £31,580 | £41,054 |
The same budget that prices the project also forecasts its impact. Every line carries a profile: fuel, materials, freight, waste. Cascora rolls these into six headline figures that move the instant a cost does, each citing its DEFRA factor, with thin data shown as a range rather than false precision.
See the Sustainability tab live →Cascora briefs the chain straight from the budget. BrightStage get the staging, Lumen the AV and sound, Inkwell the print. Each sees its own scope and price, never the margin, never each other. Quotes flow back into the very lines they came from.
See the RFP loop →Two weeks out, the client wants a recessed LED screen. Drop it into the model: +£9,500 on cost. Lumen are re-briefed, the master total moves and the client’s number recalculates: +£12,350, markup held. Re-keying that across five files by hand is where the number usually goes wrong.
See a live budget →The cascade waits for review. Before it lands, each party sees exactly which lines moved and by how much, and approves.
See the pipeline live →In the client portal, Watermelon Retail get one confident number and the documents they need, quote, timeline, invoices. No cost, no margin, no supplier names. The same budget, redacted to exactly what they should see.
See the Client Portal →Deposit on confirmation, balance on delivery: invoices draft themselves from the same budget, payments reconcile against it, and cashflow updates live. From brief to paid, the whole job has run off the same budget.
See Finance & cashflow →Push a SketchUp model to Cascora and its bill of materials arrives as costed budget lines with markup applied. Move the design and the numbers move with it. Models are viewable in the browser (orbit, walk or fly) and presentable to a client without exporting a thing.
The number exists the moment the design does. No asset list to retype.
Briefs arrive with the exact objects, dimensions and quantities from the build.
Walks the 3D room and sees what the total actually buys.
Tallied from the costed objects · cost £41,080 · margin £12,324 held
Invite several suppliers to price the same lines — a whole section, a sub-section or a hand-picked mix — and see exactly how each one lands in your live budget before you commit. Live
The tags are literal: live means shipped, beta means in test on real projects, roadmap means not built yet.
Free while in private beta. Pricing arrives with the public release, and beta companies keep preferential terms.
SketchUp and Google Drive are connected today, with one-way budget snapshots to Google Sheets. Dropbox, OneDrive, Xero, QuickBooks, Slack and HubSpot are on the roadmap.
Every view is enforced with row-level security in the database. Every change, approval and publish lands in an audit trail. Data lives in the EU under GDPR. And because Cascora is in private beta, you deal with the founder: one person who answers email and ships weekly.